Example: what your free look sends back
SAMPLE. Tay River Electric is a made-up company. The names, numbers and paperwork are fictional, so you can see exactly what you'd get.
Tay River Electric sent us one month, Aug 27 to Sep 27: 12 invoices, 14 receipts (15 photos, one taken twice), 2 bills, 4 quotes, 7 customer payments, plus a $322.05 cheque we couldn't match to a name, plus their texts and calendar. This is the Money List they got back.
On top of that: the McAllister garage panel is done and not billed (your price), and 2 open quotes are worth $8,395.90.
Money you're sure about
Every line points to the paperwork it came from.
| What | Who | Amount | Proof |
|---|---|---|---|
| Unpaid, 13 days late | Dana Hartley, invoice #1042 (kitchen rough-in) | $3,842.00 | Invoice #1042 dated Sep 1, due Sep 16. Dana's email Sep 17: "I'll send the e-transfer Friday" (Sep 18). No payment in what you sent. |
| Unpaid, 5 days late | Brackenford Property Management, invoice #1046 (Unit 4 baseboard heaters) | $1,265.60 | Invoice #1046 dated Sep 10, due Sep 24. Their Sep 23 cheque run paid #1049 only. |
| Extra agreed, not billed | Chidi Okafor, 2 exterior pot lights by the back door | $429.40 | Your text Sep 16: "$380 extra installed". Chidi: "Yes go ahead, add them on". Invoice #1050 is the $4,200 quote only. You bought the lights: Lanark invoice 56051 "OKAFOR POTS", $167.24. Every quote you sent is priced before HST, so $380 + HST. |
| Total | $5,537.00 |
Not late yet: #1050 Chidi Okafor $4,746.00 due Mon Oct 5, and #1052 Pat Doyle $2,599.00 due Fri Oct 9 (Pat: "I'll pay before the due date").
Worth checking with you
Things only you can answer. Two of them make up the $398.28.
- McAllister garage panel (31 Sunset Dr, Glen Tay), not billed. ESA passed Sep 12. Glen texted the same day: "Send me the bill whenever." We found no invoice for it. Parts on record: $1,131.75 before tax (Lanark invoice 55871 $684.10, Lanark invoice 55950 $412.35, Lanark counter receipt Sep 11 $35.30). Kyle and Owen started it Thu Sep 3. Your price? not counted above
- $322.05 cheque deposited Sep 15, no name on it. It matches Brackenford's #1043 (Unit 2 GFCIs, due Sep 17). Was it theirs? If not, #1043 is 12 days late. in the $398.28
- Freshco $76.23 on the business Visa, Sep 20. Lisa texted that the groceries went on the business card by mistake. Pay the business back and keep it out of expenses. in the $398.28
- Brackenford Unit 3 outlets. Sharon asked for Mon Sep 28 at 8am. If you went, it needs an invoice: [your price]. not counted
- Kyle's cash at the Lanark counter, Sep 11, $39.89 (McAllister). Kyle texted "paid cash". Have you paid him back?
- Princess Auto, Sep 24, $129.93 (fish tape, cable lube), paid on a Mastercard, not the business Visa. Whose card? If it was a business buy, it belongs with your receipts.
- Meals: Tim Hortons Sep 3 $23.66, Swiss Chalet Sep 20 $76.73 (3 dinners, a Sunday). Crew meals? Tell us which job they go with.
- Kyle's $60.00 e-Transfer, Sep 19 ("lunch $ back"). That isn't a sale. Make sure it isn't counted as income.
- Koodo, $142.38 for 2 lines, auto-pay Thu Oct 8. Are these business phones? If yes, it's an expense.
Open quotes
$8,395.90 in quotes nobody has said yes or no to.
- Erik Lindqvist, Q-221: $7,288.50 incl. HST (200A service upgrade + Level 2 EV charger). Sent Aug 27. 32 days quiet (last word from Erik Aug 28). He said he'd reply the next week and wants it done "before the snow". The quote was good for 30 days.
- Megan Fraser, Q-222: $1,107.40 incl. HST (living room pot lights). Sent Sep 24. 5 days quiet. She's getting one more quote and said she'd let you know by next week. Your calendar has "Fraser, site visit?" on Wed Sep 30. Is that Megan?
Where your money went
Money in: $10,644.60 from 7 customer payments, plus a $322.05 cheque we couldn't match to a name.
Business spending: $8,314.78 before tax ($7,521.90 on the Lanark account + $792.88 on receipts). Biggest jobs:
- Okafor basement: $1,630.42
- Hartley kitchen: $1,256.48
- McAllister garage: $1,131.75 (not billed yet)
- Carson panel upgrade: $1,098.40
- Plus 4 smaller jobs, truck fuel, shop stock, and tools and office
Still to pay: Lanark statement $8,499.76 by Oct 25. The statement adds up line by line. We found no double charges.
What we couldn't read or didn't get
- No invoice for the McAllister garage panel. If you did send one, send us a copy.
- No payment for #1042 or #1046 up to Sep 27. If one came in after that, tell us.
- The $322.05 cheque on Sep 15 has no payer name on the deposit alert.
- The Home Depot Sep 9 receipt was photographed twice. We counted it once.
- Everything else was readable.
Your own month, your own Money List, within two business days after we receive the paperwork we need.